![]() ![]() Out of the box, it’s an online file repository for sharing and collaborating. SharePoint is one of the least understood apps inside of Office 365. Using Groups (outside of Planner) works well for teams who want to keep all of their project documentation and communication in one place (but don’t necessarily need to use Planner) or who track tasks outside of Office 365. Everything is managed through Azure Active Directory giving everyone a single-set of security permissions. Groups, on the other hand, have a unified email address, a OneDrive site, a calendar, and a conversation feature backed by Yammer. A typical distribution list or group is used to easily send emails to multiple people at once (like your entire employee list or a specific department). Groups differ from a typical distribution list in what they can access. Office 365 Groups are basically groups of team members that can be brought together as a single unit to efficiently work as one team. You can have Office 365 Groups outside of Planner though. Office 365 Planner and Office 365 Groups are closely related and Planner relies on some of the functionality of Groups – so, not surprisingly, they have some features in common. It’s great for teams who work in sprints and don’t need a ton of extra features in their project plans. Planner is best used for team’s looking to get into project management and teams who want to break down the plan primarily by tasks. We’ve written more about Office 365 Planner, including what works well and what doesn’t work quite as well, in this post. Each plan also includes Charts, which provide an easy-to-use view on the plan’s progress. Each plan includes team members (using Office 365 Groups), task list boards, a team notebook, a team files section, a calendar and running conversation log. With Microsoft Planner, you can create plans by specific project. After all, that’s the whole purpose of the app – it’s a lightweight project management app. The first, and most obvious, choice for planning projects using Office 365 is Planner. If you’re using Office 365 (or considering moving to it soon), you likely already have a few options available to you (apps and programs vary by plan): It’s just a matter of finding which application is right for you. It can greatly reduce time spent on planning as well as increase team productivity. Using a project management application can provide significant benefits to companies looking to streamline processes in their businesses. Edit 10/16/18: A lot has changed in Office 365 since we originally wrote this blog! Enough that we wrote a new blog, with some new program recommendations. ![]()
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